| Thank you for visiting the State Board of Elections website and reviewing our
Privacy Notice. This notice addresses collection, use and security of and
access to information that may be obtained through use of the State Board of
Elections website. This notice covers the following topics:
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| Information Collected and How it is Used
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| Personal Information and Choice
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| Public Disclosure
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| Cookies
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| Security
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| Disclaimer
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| Contact Information
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Information Collected and How it is Used
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If you do nothing during your visit to the State Board of Elections website but
browse or download information, we may automatically collect and store the
following information about your visit: The Internet Protocol Address and
domain name used but not the email address. The Internet Protocol address is a
numerical identifier assigned either to your Internet service provider or
directly to your computer. We use the Internet Protocol Address to direct
Internet traffic to you;
The type of browser and operating system you used;
The date and time you visited this site;
The web pages or services you accessed at this site; and
The web site you visited prior to coming to this web site. Any information the
we collect or store would be used to improve the content of our web services
and to help us understand how people are using our services. The State Board of
Elections analyzes our web site logs to continually improve the value of the
materials available on our site. Our web site logs are not personally
identifiable, and we make no attempt to link them with the individuals that
browse the State Board of Elections website. If during your visit to
the State Board of Elections website you send an email, the following
additional information will be collected: The email address and contents of the
email. The information collected is not limited to text characters and may
include audio, video, and graphic information formats you send us. The
information is retained in accordance with the State Records Act 5 ILCS 160/1
et. seq. We use your email to respond appropriately. This may be to respond to
you, to address issues you identify, to further improve our web site, or to
forward the email to another agency for appropriate action. We will not share
the information you give us with anyone unless required by law. We also will
not sell your information.
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Personal Information and Choice
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| "Personal information" is information about a natural person that is readily
identifiable to that specific individual. Personal information includes such
things as an individual's name, address, and phone number. A domain name or
Internet Protocol address is not considered personal information. We collect no
personal information about you unless you voluntarily participate in an
activity that asks for information (i.e. sending an email). If you choose not
to participate in these activities, your choice will in no way effect your
ability to use any other feature of the State Board of Elections website. If
personal information is requested on the web site or volunteered by the user,
state law and the federal Privacy Act of 1974 may protect it. However, this
information is a public record once you provide it, and may be subject to
public inspection and copying if not protected by federal or state law. Users
are cautioned that the collection of personal information requested from or
volunteered by children on-line or by email will be treated the same as
information given by an adult, and may be subject to public access.
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Public Disclosure
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In the State of Illinois, laws exist to ensure that government is open and that
the public has a right to access appropriate records and information possessed
by state government. At the same time, there are exceptions to the public's
right to access public records that serve various needs including the privacy
of individuals. Exceptions are provided by both state and federal laws. All
information collected at this site becomes public records that may be subject
to inspection and copying by the public, unless an exemption in law exists. 5
ILCS 140/3 states that "3. (a) Each
public body shall make available to any person for inspection or copying all
public records, except as otherwise provided in Section 7 of this Act." Certain
provisions of 5 ILCS 140/7 exempt from public disclosure and copying personal
information, the disclosure of which would constitute an invasion of privacy.
In the event of a conflict between this Privacy Notice and the 5 ILCS 140/1 et
seq. and 5 ILCS 160/1 et seq. or other law governing the disclosure of records,
5 ILCS 140/1 et seq. and 5 ILCS 160/1 et seq. or other applicable law will
control.
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Cookies
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| This Web site does not use permanent "cookies". However, the site uses
temporary "session cookies" to allow visitors to interact with the site and to
use online applications. "Session cookies" do not allow us to personally
identify a visitor. These cookies are stored only in memory and are deleted
when the user's browser is shut down.
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Security
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| Because e-mail sent to the State Board of Elections is not encrypted, you
should not send messages containing information that you consider highly
sensitive to this Web site. We use standard security measures to ensure that
information provided by you, including your personally identifiable
information, is not lost, misused, altered, or unintentionally destroyed. We
also may monitor network traffic to identify unauthorized attempts to upload or
change information, or otherwise cause damage. Except for authorized law
enforcement investigations, no attempts are made to identify individual users
or their usage habits. The transmission of Registration IDs and Passwords, and
Campaign Disclosure information to this Web site is encrypted.
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Disclaimer
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| The State Board of Elections website has links to other web sites. These
include links to web sites operated by other government agencies, nonprofit
organizations and private businesses. When you link to another site, you are no
longer on the State Board of Elections website and this Privacy Notice will not
apply. When you link to another web site, you are subject to the privacy policy
of that new site. Neither the State of Illinois, nor any agency, officer, or
employee of the State of Illinois warrants the accuracy, reliability or
timeliness of any information published by this system, nor endorses any
content, viewpoints, products, or services linked from this system, and shall
not be held liable for any losses caused by reliance on the accuracy,
reliability or timeliness of such information. Portions of such information may
be incorrect or not current. Any person or entity that relies on any
information obtained from this system does so at his or her own risk.
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State Board of Elections Website Contact Information
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To offer comments about the State Board of Elections website, or about the
information presented in this Privacy Notice, contact:
Webmaster@elections.state.il.us By Fax: 217-782-5959
By Mail:
Webmaster
State Board of Elections
1020 South Spring
Springfield, IL 62704
Portions of this policy based on Access Washington's privacy policy with
permission of Access Washington.
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